BairnsTrust Annual General Meeting

16th April 2007

The items of business to be discussed will be:

1. Chairman’s Report
2. Secretary’s Report
3. Treasurers Report, and Financial Report 
4. Directors Report
5. Social Conveners Report
6. Election of Office, and Committee Members
7. Election of Supporters Director
8. Local or National Motions
9. Any Other Business

Nominations are now being sought for the following positions:

Chairperson
Vice Chairperson
Secretary
Treasurer
Scrutineer
Committee Members
Fans Director on the Board

All Nominations and motions should be Proposed and Seconded by Trust Members and returned to:
 
Stephen Bird, 2 Kenmure Place,
Stenhousemuir
FK5 4UH
by 23rd March 2007

In the event of more than one nomination for any position, a ballot of all BairnsTrust members will take place with the result being declared at the Annual General Meeting.

Nomination Forms are available to download here

Resolutions brought forward

Resolution #1 re overpayment of funds to BairnsTrust

Addition of 100.

c) any temporary surplus funds held by the Society following member overpayment for e.g. membership fees, sharesave contributions, donations, standing orders, etc. to become permanent funds of the Society for use as per 100 a) and b) above after preferred means of contacting member have been exhausted.
This comes into force on the later of:
1)      6 months after the final overpayment; or
2)      The next financial year-end of the Society on 30th September 20XX.

Proposed by : _Peter Jack_________ Signature. Print Name : _PETER JACK__________ Date : _19/03/07___________
Seconded by : _Fergus Caldwell_____Signature. Print Name : _FERGUS CALDWELL___ Date : _19/03/07___________

Resolution #2 re Independent Examination

Resolution to change rules on audit

To amend the Society’s rules by inserting new clauses c-f in Rule 86 as laid out below.

FINANCIAL AUDIT

86. The Society Board will in respect of each year of account ending on 30th September 20XX:

a. cause to be prepared a revenue account or revenue accounts which:
    (i)  singly or together deal with the affairs of the Society and any subsidiary company or society as a whole for that year; and
    (ii) give a true and fair view of the income and expenditure of the Society and any subsidiary company or society for that year;

b. cause to be prepared a balance sheet giving at that date a true and fair view of the state of the affairs of the Society and any subsidiary company or society.

c. In any year of account, the Society shall not be required to appoint auditors if it is exempt under the 1968 Act and has disapplied the obligation to do so in accordance with the 1968 Act.

d. In any such year, an Independent Examination of accounts under the guidelines recommended by Supporters Direct (or suitable substitute body) and all references below in Rules 25, 35, 87, 88, and 91 to 'audit', 'auditor(s)', and 'audited' shall be read as 'independent examine, independent examiner and independently examined' respectively and rules 89, 90, 92, 93 and 94 shall not apply.

e. Any decision to disapply the requirement for audit must be passed by the appropriate margins laid down under the 1968 Act at the Annual General Meeting prior to the Annual General Meeting at which the accounts for the year in question are to be laid before members.

f. No decision to disapply shall be valid if the accounts laid before the Annual General Meeting at which the decision is being taken indicate that the turnover of the Society in that financial year is higher that the specified threshold for audit exemption in the Supporters Direct (or suitable substitute body) Membership Policy, should such exemption be allowed under that policy.

Proposed by : _Peter Jack_________ Signature. Print Name : _PETER JACK__________ Date : _19/03/07___________
Seconded by : _Fergus Caldwell_____Signature. Print Name : _FERGUS CALDWELL___ Date : _19/03/07___________

(These resolutions needs to be included on the notice of the AGM sent to members, and must be passed by at least two-thirds of those voting in person and by proxy at the meeting.)

Resolution for the AGM at the "Appointment of Auditor" section. To be repeated annually.

It is hereby resolved that subject to the provisions of section 4A of the 1968 Friendly and Industrial and Provident Societies Act, the members of the Society shall not require an audit for the accounts covering the current financial year ending on 30th September 2007 when they are presented to the next AGM held in 2008.

The members of the Society agree that the Accounts for the financial year ending on and for which reports will be laid before the following AGM do not require a full audit provided that:

∙ The total income for that year does not exceed the threshold laid down by Supporters Direct (or suitable substitute body) for audit exemption (£25,000 in April 2007).
∙ An Independent Examination of those accounts is carried out in place of the full Audit.
∙ The Independent Examination is carried out in line with the best practice of Supporters Direct (or suitable substitute body) as set out in the Guidance Notes.
∙ A report from the Independent Examiner is included within the Accounts and circulated to members.

The Society notes that
∙ The Independent Examination does not carry the same weight as a full Audit.
∙ The members of the Trust instruct the Board to identify a suitably qualified practitioner to undertake the review.
∙ The Board shall agree the appointment of the examiner and shall agree the terms of that appointment in writing.
∙ Supporters Direct (or suitable substitute body) has no liability in respect of any Trust Accounts.
∙ Supporters Direct (or suitable substitute body) will use the report of an Independent Examiner when considering the Trust's eligibility for membership as against criteria in its membership policy.

Please support the Trust's Corporate Sponsors:

Thomas Johnston Quality Butchers Limited

Amarillo Bistro Bar / Eleven Restaurant

J H Kilt Hire

BSH Limited

Contact methods:

a) Email to bairnstrust@hotmail.co.uk

b) Post your query on the message board at our website:

c) Visit the BairnsTrust stall located on the concourse in the Main Stand at home games.

d) Attendance at the monthly BairnsTrust meetings at the Falkirk Community Stadium on the third Monday of the month, KO 7.30pm.